Time Off & Accrual Rates

Guidelines and leave balances for classified staff, faculty, and administrators.

Sick Leave

Annual Hours
90 hrs
Annual Days
12 days
Probationary Cap
6 days
Rollover
Unlimited
  • Granted at the start of each fiscal year for full-time, 12-month, 37.5 hr/week employees.
  • Usable for employee illness, immediate family illness, and personal necessity. See or for specific limits.
  • Balance may transfer to or from another CA education district within one year of separation 鈥� .
  • At retirement, unused balance is credited as additional service time.
  • Report absences monthly in hours via .
  • Medical verification may be required for extended illness or injury leave.

Vacation Leave

Note: Accrual occurs at the end of each month. Maximum accumulation is capped at two years of vacation hours. Vacation requests must generally be submitted at least 5 working days in advance.
Your Accrual Rate
Hours / Month
鈥�
Days / Year
鈥�
Max Accrual
鈥�
Service Years Hrs / Month Days / Year Max Limit (Hrs)
0 years 6.25 10 150
1 year 7.50 12 180
2 years 8.13 13 195
3鈥�4 years 9.38 15 225
5鈥�6 years 10.00 16 240
7 years 10.63 17 255
8 years 11.25 18 270
9 years 11.88 19 285
10鈥�11 years 12.50 20 300
12鈥�13 years 13.13 21 315
14鈥�15 years 13.75 22 330
16鈥�18 years 14.38 23 345
19鈥�20 years 15.00 24 360
21鈥�23 years 15.63 25 375
24+ years 16.25 26 390
  • Requests can be made for up to 4 continuous weeks at a time.
  • Supervisors may block up to 6 weeks per fiscal year. District seniority governs scheduling conflicts.
  • If an employee reaches the accrual cap and their vacation request is denied, they may request a cash-out of up to two weeks per fiscal year by completing the .
  • Unused vacation hours are paid out upon separation from the District.

Compensatory Time

Max Accumulation
75 hrs
Year-End Balance
Paid Out
  • Hours earned beyond the 75-hour cap are paid as overtime.
  • All accumulated comp time is paid out at the end of each fiscal year.
  • Review the for timesheet instructions.

Sick Leave

Annual Hours
50 hrs
Annual Days
10 days
Rollover
Unlimited
  • For full-time, 10-month employees at full load (15 FLCs) per academic year.
  • Hours are adjusted for reduced workload per AFT 搂11.1. Additional days possible for summer assignments of at least 6 weeks.
  • Usable for employee illness, immediate family illness, and personal necessity.
  • Balance transferable within one year of separation per Education Code 搂87782 and 搂87783 鈥� .
  • Report absences monthly via the .

Professional and Project Leaves

  • Faculty attending professional development programs or conferences may receive paid or partial-pay leave.
  • Short-term projects (鈮� 3 weeks), long-term projects, and extended leaves are covered at varying pay levels depending on circumstances.
  • See AFT 搂13   for complete terms and eligibility requirements.

Banked Units

  • Full-time tenure faculty who accept overload assignments may bank those units and receive equivalent salary at a later date.
  • Arrangements are coordinated with the dean; final approval is given by the Vice President. Limits apply 鈥� see AFT 搂22  .

Sick Leave

Annual Hours
90 hrs
Annual Days
12 days
Probationary Cap
6 days
Rollover
Unlimited
  • Granted at start of each fiscal year for full-time, 12-month, 37.5 hr/week employees.
  • Probationary employees may use up to 6 days.
  • Report absences monthly via .

Vacation Leave

Administrators and Academic Supervisors
2.25 days/mo
16.88 hrs/mo 路 Max 54 days / 405 hrs
Executives
2.50 days/mo
18.75 hrs/mo 路 Max 60 days / 450 hrs
  • Maximum accumulation is two years of vacation hours.
  • Probationary employees may not use accrued vacation.
  • Unused vacation hours are paid out upon separation from the district.

Holidays 鈥� 19 Paid Per Year

Martin Luther King Day
Lincoln Day
Presidents' Day
C茅sar Ch谩vez Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans' Day
Thanksgiving Day
Day After Thanksgiving
Winter Recess 鈥� 7 consecutive workdays from the last workday before Christmas Eve through New Year's Day

Note: Holidays falling on Sunday are observed the following Monday. Holidays on Saturday are observed the preceding Friday.

Family and Medical Programs

  • Baby Bonding: Use accrued sick leave within the first year of birth or adoption. Written verification required. (Maternity and Parental Leave Info)
  • Family Illness: Up to 6 accrued sick leave days per fiscal year for a serious illness of an immediate family member.
  • Pregnancy Disability Leave: Up to 4 months unpaid leave for a pregnancy-related medical condition.
  • Catastrophic Illness: Employees may donate 1 sick day per fiscal year; disabled employees may receive up to 50 donated days. ()
  • Workers' Compensation: Temporary disability benefit is tax-free (approx. 鈪� of prior earnings). The District provides 60 days of full salary.

State and Federal Acts

CFRA (California)
12 Weeks
Unpaid, per 12-month period
FMLA (Federal)
12 Weeks
26 weeks for service member care

Civic and Personal Leaves

Bereavement
5 days
Personal Necessity
8 days/yr
Military Leave (Paid)
30 days
School Visits (Unpaid)
8 hrs/mo
Voting Time
Up to 4 hrs
  • Bereavement: 5 days for the death of a spouse/domestic partner, child, parent, grandparent, grandchild, aunt, uncle, niece, nephew, sibling, in-laws, or a relative living in the immediate household.
  • Personal Necessity: Up to 8 days per fiscal year (drawn from sick leave) for emergencies, accidents, court appearances, religious holidays, or additional bereavement.
  • Three of the 8 personal necessity days may be taken at the employee's discretion without prior approval, provided the supervisor is notified before the shift begins.
  • Jury duty is compensated at full salary. Submit proof of service by emailing a copy to HR.
  • School visit limit is 40 hours per calendar year for K-12 or licensed daycare facilities.
  • Military leave covers initial enlistment, National Guard training, and active duty activation.

Need Additional Help?

If you have specific questions about your leave balances, FMLA, or need assistance taking a leave of absence, please submit a support ticket to the Human Resources team.

Indigenous Peoples' Day Floating Holiday

All non-faculty employees are credited with one floating holiday per fiscal year in recognition of Indigenous Peoples' Day. Please follow these usage guidelines:

  • Flexible Scheduling: May be used at any time during the fiscal year. It does not need to be taken on or near the actual holiday.
  • Full-Day Requirement: Must be used in its entirety on one specific day. It cannot be split into hourly increments.
  • Approval Process: Requires advance request and is subject to supervisor approval (similar to vacation requests).
  • Use-It-or-Lose-It: This benefit expires at the end of the fiscal year (June 30). Unused floating holidays do not roll over.